Letter Writing – Becoming An Active Professional
Letter Writing – Becoming An Active Professional
Overview
This week’s assignment is also related to the ANA Code of Ethics – Provision 9. You might want to review provision 9 again. Advocating for the profession is important. Writing a letter is one of the ways a nurse can positively promote nursing and its causes. The purpose of this assignment is to write a professional letter to address the image of nursing or to promote a cause for nursing.
This assignment is worth 20 points.
Learning Objectives
· Distinguish the professional responsibilities that accompany the nursing profession.
· Define pressing issues that may arise as a nurse.
Directions
Read the letter writing handout. Then construct a professional letter using one of the two options below. Your letter will consist of proper address, correct salutation/greeting, body of the letter, proper closing, and contact information.
Option A: Write a letter on a current economic or political topic related directly to nursing. Address your letter to the appropriate person – You need to write to a person who is in a position to do something about the problem. For example, you should not write to the President to address a healthcare issue that needs to be passed in congress. You would want to address the correct Senator or representative from your state who will be voting on the issue. This is a professional letter, so letter form, grammar and punctuation is graded, too. This could be to a congressman or woman or to other legislators, to big business or corporations. Remember, there must be a close nursing link to write this letter. You might want to look at a professional organization website in order to look for options.
Option B: Write a letter to defend the image of nursing. Most often nursing is portrayed as less than professional in popular media, TV, advertising, greeting cards, etc. Choose an example and write a professional letter to the appropriate person to tell them why you think they have portrayed nursing unprofessionally. Tell them how this affects the image of nursing and provide suggestions to change the situation. Look at popular TV shows, e-greetings, traditional cards advertising etc. to find an example. You can even “Google” to find some ideas.
Module 4 Writing a Professional Letter
There are guidelines to writing a professional letter that will assist you in communicating you message more effectively. Today most computers have “letter wizards” that allow you to choose a pre-formatted letter and you fill in the required information. While this, indeed, is helpful you must still know how to craft your words to communicate the meaning to the recipient of the letter. Letter Writing – Becoming An Active Professional
1. Several professional writing sites have suggested that you have only 20-30 seconds to catch the reader and make an impact. If your letter does not make an immediate impact, it is likely to end up in the nearest garbage can.
How do I make an impact in 20-30 seconds?
· Make sure your message is clear in the first sentence. “I am writing to tell you…..” or “I felt compelled to inform you…”
· Your letter should not exceed 1 page in length
· Explain the problem as clearly, briefly, and fairly as possible. In the first and last lines of the letter, clearly state your expectations of the other party
· Include all the important information, including dates and times of the occurrence. Include information on how you can be contacted, such as a phone number and address.
2. Make sure your letter is free from grammatical and spelling errors. How do I make sure my letter is error free?
· Running spell check only does so much….if you use the wrong form of a word, it may not catch the error.
· Reading the letter out loud to yourself is a good way to see if the content makes sense.
· Have someone else read the letter. If it makes sense to them, it is likely the intended recipient will feel the same way. But, make sure the person you have read the letter is honest with you and doesn’t just tell you what you want to hear.
3. Salutation guidelines
How do I address the recipient of the letter?
· Do not use: “To whom is may concern” or “Dear Sir/Madam”. These are both impersonal and it will look like a form letter.
· Instead, use: “Dear Mr. Smith”, “Dear Ms. Smith”. Only use “Mrs.” If you are sure that this title applies.
· Following the salutation, you can use either a colon (:) or a comma (,)
NUR 391 Professional Ethics
4. There are some descriptors that more effective when writing a letter about a complaint or a letter of concern. The following list of descriptors may be helpful to you as you construct your letter. This is not an exhaustive comprehensive list, but one that can be used with word selection for your letter.
· Compensate, Concerned
· Damage, Defective, Degrading, Disappoint, Disrespect, Disturbed
· Embarrassing
· Impolite, Incomplete, Inconsiderate, Inconvenient
· Mishandle, Misinterpret, Misrepresent
· Negotiate
· Offend, Offensive,
· Reimburse, Repair, Resolve, Restore, Return, Rude,
· Thoughtless
· Uncooperative, Unhappy, Unprofessional, Upset
Sample Letter Format
Parts of a business letter should include the following:
1. Sender’s Address
2. Date
3. Inside Address
4. Salutation
5. Body
6. Closing
7. Enclosures – only if it applies
8. Typist Initials – only if it applies
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We will process your orders through multiple stages and checks to ensure that what we are delivering to you, in the end, is something that is precise as you envisioned it. All of our essay writing service products are 100% original, ensuring that there is no plagiarism in them. The sources are well-researched and cited so it is interesting. Our goal is to help as many students as possible with their assignments, i.e. our prices are affordable and services premium. Letter Writing – Becoming An Active Professional
- Discussion Questions (DQ)
Initial responses to the DQ should address all components of the questions asked, including a minimum of one scholarly source, and be at least 250 words. Successful responses are substantive (i.e., add something new to the discussion, engage others in the discussion, well-developed idea) and include at least one scholarly source. One or two-sentence responses, simple statements of agreement or “good post,” and responses that are off-topic will not count as substantive. Substantive responses should be at least 150 words. I encourage you to incorporate the readings from the week (as applicable) into your responses. Letter Writing – Becoming An Active Professional
- Weekly Participation
Your initial responses to the mandatory DQ do not count toward participation and are graded separately. In addition to the DQ responses, you must post at least one reply to peers (or me) on three separate days, for a total of three replies. Participation posts do not require a scholarly source/citation (unless you cite someone else’s work). Part of your weekly participation includes viewing the weekly announcement and attesting to watching it in the comments. These announcements are made to ensure you understand everything that is due during the week.
- APA Format and Writing Quality
Familiarize yourself with the APA format and practice using it correctly. It is used for most writing assignments for your degree. Visit the Writing Center in the Student Success Center, under the Resources tab in Loud-cloud for APA paper templates, citation examples, tips, etc. Points will be deducted for poor use of APA format or absence of APA format (if required). Cite all sources of information! When in doubt, cite the source. Paraphrasing also requires a citation. I highly recommend using the APA Publication Manual, 6th edition.
- Use of Direct Quotes
I discourage over-utilization of direct quotes in DQs and assignments at the Master’s level and deduct points accordingly. As Masters’ level students, it is important that you be able to critically analyze and interpret information from journal articles and other resources. Simply restating someone else’s words does not demonstrate an understanding of the content or critical analysis of the content. It is best to paraphrase content and cite your source.
- LopesWrite Policy
For assignments that need to be submitted to Lopes Write, please be sure you have received your report and Similarity Index (SI) percentage BEFORE you do a “final submit” to me. Once you have received your report, please review it. This report will show you grammatical, punctuation, and spelling errors that can easily be fixed. Take the extra few minutes to review instead of getting counted off for these mistakes. Review your similarities. Did you forget to cite something? Did you not paraphrase well enough? Is your paper made up of someone else’s thoughts more than your own? Visit the Writing Center in the Student Success Center, under the Resources tab in Loud-cloud for tips on improving your paper and SI score.
- Late Policy
The university’s policy on late assignments is a 10% penalty PER DAY LATE. This also applies to late DQ replies. Please communicate with me if you anticipate having to submit an assignment late. I am happy to be flexible, with advance notice. We may be able to work out an extension based on extenuating circumstances. If you do not communicate with me before submitting an assignment late, the GCU late policy will be in effect. I do not accept assignments that are two or more weeks late unless we have worked out an extension. As per policy, no assignments are accepted after the last day of class. Any assignment submitted after midnight on the last day of class will not be accepted for grading.
- Communication
Communication is so very important. There are multiple ways to communicate with me: Questions to Instructor Forum: This is a great place to ask course content or assignment questions. If you have a question, there is a good chance one of your peers does as well. This is a public forum for the class. Individual Forum: This is a private forum to ask me questions or send me messages. This will be checked at least once every 24 hours.
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